Kilometres and receipts for rideshare, kept in one place

Where driver records fall apart

• Fuel receipts live and die in the car. Thermal paper on a dashboard in summer is blank within months, and the servo does not keep a copy for you.
• Small running costs never get recorded. Car washes, water and mints for passengers, a new phone mount, a dash cam, a windscreen replacement.
• The phone bill is the biggest mixed expense you have. Almost entirely work while you are driving, and personal the rest of the time, which means a percentage and a basis for it.
• Two systems that never meet. Kilometres get tracked in one app and receipts pile up somewhere else, and at year end nobody can match them. Or the kilometres never get recorded at all.

How HeyJerni fits a driving shift

1. 1

   Record the shift as a drive

   Tap Record a drive and mark it Work, Personal or Decide later. The route draws as you go, and it keeps recording with the phone locked, and usually even if the app is swiped away. An optional Shortcuts automation can start and end drives when CarPlay or Bluetooth connects.

2. 2

   Scan at the pump

   Photograph the receipt before you pull out. On-device AI reads the supplier, amount and date, so it takes about as long as putting the cap back on.

3. 3

   Let tap-to-pay purchases log themselves

   A one-time Shortcuts automation records every tap-to-pay purchase with the merchant and amount. Fuel, tolls, the car wash and the coffee stop all arrive by themselves.

4. 4

   Say the small ones

   Between rides, tap + then Say it and say several at once: "car wash twelve dollars, parking eight". Each becomes a draft to check. English, Cantonese or Mandarin, processed on the phone; needs iOS 26.

5. 5

   Set the work-use share once

   Phone, internet, anything used off shift as well. Set a percentage with a basis you can explain, and HeyJerni remembers the supplier.

6. 6

   Hand over one pack

   The Accountant Pack for the financial year includes the expense summary, the receipt images, a logbook CSV of every trip, and each car's claim in the PDF.

Receipts drivers commonly need to keep

Common expenses a rideshare driver keeps records for. Car expenses are usually claimed through the logbook method or cents per kilometre, and the method decides which of these receipts you need: cents per kilometre uses the published ATO rate up to 5,000 business kilometres and needs no car receipts, while the logbook method claims the business-use share of actual car costs. Driving from home to a usual workplace is generally private, so check how the ATO treats the start of a shift. Whether an expense is deductible for you, and what your GST position is, depends on your circumstances; check the ATO ride-sourcing guidance or ask a registered tax agent.

• Fuel, servicing, tyres and repairs, which the logbook method still needs receipts for
• Registration, insurance and roadside assistance
• Car washes and interior cleaning
• Tolls and parking while driving for the platform
• Phone and internet, the work-use share
• Mounts, chargers, dash cams and other in-car equipment
• Water, mints and other amenities provided to passengers
• Platform fees and commissions, and any licence or accreditation costs

Frequently asked questions